Exhibit Rules/Regulations
Applications for exhibit space are subject to the approval of AAOHN. Specific products and/or services must be listed on the application form. All products and services exhibited must be relevant to the practice of occupational health and safety. The integrity of the exhibits is subject to the approval of AAOHN. AAOHN reserves the right to refuse applications from companies not meeting standards required or expected, as well as the right to close exhibits or parts of exhibits that reflect unfavorably on the character of the Conference. This applies to displays, literature, advertising, novelties, souvenirs, personal conduct, etc.
Exhibits must be staffed at all times during the meeting. Canvassing or distributing advertising matter outside the exhibitor’s own booth is not permitted. Solicitation of business by non-exhibiting firms anywhere at the conference meeting facility is prohibited.
An exhibitor who conducts any activities outside of their booth without written permission from AAOHN will be immediately expelled from the exhibit hall. Exhibitors are required to demonstrate professional behavior at all times throughout the exhibition.
Electrical or other mechanical apparatus must be muffled so that noise does not interfere with other exhibitors.
Market research companies must indicate on the exhibit application the companies for which they are conducting market research. No exhibitor may enter another exhibitor’s booth without permission. Exhibitors may not photograph or examine another exhibitor’s equipment without permission.
Scents may trigger severe responses in those with chemical sensitivities (such as: asthma, allergies, sinus problems, rhinitis and migraine headaches). AAOHN encourages all men and women to avoid wearing scented personal care products such as perfume, aftershave, scented lotions, fragranced hair products, and/or similar products when attending this event and associated activities.
Giveaways
Distribution of descriptive product literature, notepads, pens and pencils is permitted without approval. Other items may be distributed from the booth only with written approval by the Exhibit Manager prior to the exhibition. No unapproved items may be distributed. Any exhibitor found distributing materials that have not been officially accepted will be required to cease distribution immediately.
Liability
The exhibitor assumes entire responsibility and liability for losses and damages, and hereby agrees to protect, indemnify, defend and hold AAOHN, SLACK Incorporated, its employees and agents, and the Anaheim Convention Center harmless against all claims, losses and damages to persons or property, governmental charges, or fines and attorney’s fees arising out of, or caused by, exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the convention center, its employees and agents. In addition, the exhibitor acknowledges that AAOHN, SLACK Incorporated or the Anaheim Convention Center do not maintain insurance covering the exhibitor’s property and that it is the responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.
Insurance
Exhibitors wishing to insure their exhibit materials, goods and/or products of exhibits against theft, damage by fire, accident or loss of any kind, must do so at their own expense. Each exhibiting company is responsible for obtaining insurance (liability and fire/theft) in such amounts deemed appropriate to comply with its obligations hereunder and for its own protection.
As a courtesy to exhibitors, a security service for the exhibit area will be furnished as deemed necessary by Exhibit Management. The furnishing of such service is in no case to be understood or interpreted by exhibitors as a guarantee to them against loss or theft of any kind.
Fire Protection
All materials used in the exhibit area must be flameproof and fire resistant in order to conform to local fire ordinances and in accordance with regulations established by the National Association of Fire Underwriters. Crepe paper and corrugated paper, flameproof or otherwise, will not be permitted. Display racks, signs, spotlights and special equipment must be approved before use, and all displays are subject to inspections by the Fire Prevention Bureau. Any exhibits or exhibit parts thereof found not to be fireproof may be ordered dismantled. All aisles and exhibits must be kept clear at all times, and fire stations or fire extinguisher equipment are not to be covered or obstructed.
Exhibit Personnel
All participants affiliated with exhibits must be registered. Each person will be issued an exhibitor’s badge and must be employed by the exhibitor or have a direct business affiliation. The number of badges issued to each exhibitor may be limited by AAOHN and SLACK Incorporated.
Security
Security coverage shall be furnished by Management to be on duty in the exhibit area when exhibits are closed, but the safekeeping of the exhibitor’s property shall remain the responsibility of the exhibitor.
Exhibitor Service Kit
Exhibitors will receive an exhibitor service kit approximately 60 days prior to the opening of the exhibition. The exhibitor service kit contains information on labor union rules and regulations, shipping and drayage services, as well as order forms for the rental of booth materials and services.
Labor Guidelines
Full-time employees of exhibiting companies may hand carry their own materials into the facility without the use of dollies, flat trucks or mechanical equipment. Freeman will control dock access and will handle any unloading/reloading at the dock of any contracted carriers. Full-time employees may also set up their own exhibits without assistance of the union. Any labor services that may be required beyond what regular full-time employees can provide must be rendered by the union.
General
All matters and questions not covered by these regulations are at the discretion of Management. These regulations may be amended at any time by Management, and all amendments shall be equally binding on all parties upon publication.