Reserving Exhibit Space
The application for exhibit space must be completed in its entirety and a check or credit card payment for 50 percent of the total cost of the booth fee must accompany the application.
A description of the products and/or services to be displayed, as well as category information, must be submitted by February 11, 2011 to be included in the information distributed to AAOHN Conference attendees on-site. Write the description in the space provided on the application.
Assignment of Space
Priority for space assignment will be based on a priority point system, which allocates one point per 10' x 10' space occupied at past conferences. Application and deposit must be received by December 1, 2010 to qualify for assignment utilizing priority points. After December 1, 2010, space will be assigned on a first-come, first-served basis. Deposit must be received before space assignment is confirmed.
Requests received via fax or telephone are considered tentative. All tentative reservations will be held for 10 working days only. Within this time period, the application and deposit must be forwarded to SLACK Incorporated or tentative reservations will be released. A floor plan of the exhibit area is included in this prospectus. Review the diagram carefully and note the locations of entrances, exits, columns, etc. before indicating your preferred booth on the application.
SLACK Incorporated, on behalf of AAOHN, will make every effort to assign your preferred booth location. If this space is not available, you will be contacted to discuss alternative space. Exhibitors who wish to avoid assignment of space adjacent to a specific competitor should indicate that on the application. Careful consideration will be given to all such requests, but we are unable to make any guarantees.
AAOHN reserves the right to relocate or reassign exhibit booths at any time for the overall benefit of the exhibition.
All booths will be equipped with 8' backdrop and 3' side drapes. The basic rate includes: general hall security, daily cleaning of aisles, general lighting, ventilation, heat, a 44" x 7" two line sign, and exhibitor badges.
10' x 10' Inline Booth — $1,650
10' x 10' Corner Booth — $1,700
Island Booth — $17/sq.ft.
Non-Commercial — $525
The applicant agrees to pay 50 percent of the rental fee with this application, with the remaining balance of
50 percent due on January 14, 2011. If assigned space is not paid for by the specified dates, it may be reassigned to another exhibitor. No exhibitor may assign, sublet the whole or any part of the space allotted, nor exhibit therein any goods other than manufactured or handled by the exhibitor in the regular course of business. If space is purchased after January 31, 2011, the full booth fee is due with the application. Booth fee must be paid in full or set-up will not be permitted.
A non-commercial exhibit is defined as educational, informational and/or scientific in nature, represented and conducted by a non-profit, voluntary organization. The purpose of this exhibit must be to provide a forum for the exchange of data. Non-profit organizations that exhibit for recruiting purposes are not eligible for the reduced rate. Non-commercial exhibitors who meet these requirements must submit a copy of their 501(c)3 status with their application.
The exhibitor agrees to enclose, with this application, the required deposit. Additional payments will need to be paid as outlined. Payments must be made payable to AAOHN and forwarded to SLACK Incorporated, PO Box 88, Thorofare, NJ 08086-0088, Attn: Julie Weiner, Exhibit Manager or sent by courier to SLACK Incorporated, 6900 Grove Road, Thorofare, NJ 08086-9447.
Cancellations/Reductions must be submitted to SLACK Incorporated in writing. The date of receipt of an exhibitor’s written notice of cancellation/reduction by SLACK Incorporated will be considered the official cancellation/reduction date. Exhibitors who request cancellations/reductions agree to the following schedule of charges:
Prior to November 15, 2010:
$350 processing fee per
10' x 10' unit
November 15 – January 31, 2011:
50% of total booth fee
After January 31, 2011:
100% of total booth fee