Frequently Asked Questions

Who is my primary contact for exhibition needs?

Donna Rosenstock manages all aspects of the AANA exhibition. She can be reached via e-mail at drosenstock@associationandmeetingsolutions.com or 856-848-1712 ext. 257.

What is the address of the hotel?

The Mirage Hotel • 3400 Las Vegas Boulevard • Las Vegas, NV 89109

When will the exhibition be open?

Sunday, August 11, 2013 3:15 pm – 6:00 pm
Monday, August 12, 2013 9:00 am – 2:00 pm
Tuesday, August 13, 2013 8:00 am – 10:00 am

When can I set up and dismantle my booth?

Installation
Friday, August 9, 2013 12:00 pm – 5:00 pm
Saturday, August 10, 2013* 8:00 am – 5:00 pm
Sunday, August 11, 2013 8:00 am – 12:00 pm
(*No freight deliveries accepted)

Dismantling
Tuesday, August 13, 2013 10:00 am – 5:00 pm
Wednesday, August 14, 2013 8:00 am – 12:00 pm

Who is the general services contractor?

Freeman is the official contractor for AANA. They manage exhibit setup, dismantling, furnishing, shipping and all other services at the exhibition.

How do I apply?

Complete the application on pages 20 and 21. The application and a 50% deposit should be mailed to the address listed on the application. Payment by credit card or check is accepted. After April 1, full payment is required with the completed application.

What does my payment include?

Your payment includes the cost of the physical space rental only. Exhibitors are responsible for the costs of carpeting and furniture obtained through our general contractor, Freeman.

Is carpeting required?

No, the exhibit hall will be carpeted.

Are exhibitors required to register the individuals who will staff the booth?

Yes, all exhibitors are responsible for registering each individual attending the meeting. Exhibitor registration will be available in early May 2013 in the Exhibitor Service Kit. Each 10 x 10 booth will include (2) complimentary badges. Additional badges will be $50.

What kind of giveaways are permitted?

Customary descriptive product literature, note pads, pens, pencils and other items may be distributed from the booth with prior written approval by Exhibit Management. Distribution of product samples, giveaways or literature may only take place within the exhibitor's booth and must not interfere with other exhibitors' space. Exhibitors are permitted to have food service in their booth; however, all food service arrangements must be coordinated through the hotel caterer.

All giveaway requests must be submitted to Exhibit Management for review and approval 30 days in advance of the meeting. A form will be provided in the Exhibitor Service Kit to facilitate this process. No unapproved items may be distributed.

Contests, lotteries, drawings and games of chance must be approved by Exhibit Management prior to the meeting. All attendees must be permitted to participate in all booth activities. The prize or award resulting from any activity should not take the winner(s) away from the meeting during official educational or exhibit hours.