Application Guidelines

Reserving Exhibit Space

The application for exhibit space must be completed in its entirety and a check for 50% of the total cost of the booth fee must accompany the application. Non-commercial exhibitors should submit the full payment for their booth space with the application. A description of the products and/or services to be displayed must be submitted by May 1, 2013 to be included in the Official Program and Exhibitor Directory. Space for this description can be found on the reverse side of the application.

Assignment of Space

Priority for space assignment will be based on the order in which applications are postmarked and on the availability of space requested. Deposit must be received before space assignment is confirmed.

Requests received via fax or telephone are considered tentative. All tentative reservations will be held for 10 working days only. Within this time period, the applications and deposit must be forwarded to SLACK Incorporated or tentative reservations will be released. A floor plan of the exhibit area is included in this prospectus on page 19. Review the diagram carefully and note the locations of entrances, exits, height restrictions, columns, etc. before indicating your preferred booth on the application.

Association & Meeting Solutions (AMS), on behalf of AANA, will make every effort to assign you to your preferred booth location. If this space is not available, you will be contacted to discuss alternative space. Exhibitors that wish to avoid assignment of space adjacent to a particular competitor should indicate that on the application. Careful consideration will be given to all such requests but they are not guaranteed.

AANA reserves the right to relocate or reassign exhibit booths at any time for the overall benefit of the meeting.

Payment Policy

AANA's Federal ID# is 36-2113743. The exhibitor agrees to enclose with this application the required deposit and additional payments as outlined. Payments must be made payable to the American Association of Nurse Anesthetists and forwarded to AANA Exhibits, P.O. Box 88, Thorofare, NJ 08086, Attn: AANA Exhibit Manager, or sent by courier to SLACK Incorporated, 6900 Grove Road, Thorofare, NJ 08086.

Cancellations/Reductions
of Space

Notification of booth space cancellations or reduction of booth space must be in writing and received on or before the dates listed below. Notification sent via fax will be accepted at 856-848-3522. Any cancellation or reduction of booth space for any reason is subject to the following refund schedule and terms. There will be no refund for exhibitors who for any reason do not exhibit at the AANA Annual Meeting and have not submitted a written cancellation request prior to the deadlines outlined below. Exhibitors canceling exhibit space must also cancel hotel reservations.